West Central Neighborhood Association

Minutes of the Board

July 13, 2010

ATTENDEES: John Simerman, David Long, Cherie Stark, Jack Stark, Susan Smethers, Casi Bromelmeier, Mike Walsh, Chris Ruckman, Al Hofer, Charlotte Weybright

GUESTS: None

REPORTS

Minutes: June Minutes presented and accepted

Treasurers: June Reports – presented and accepted

• Checking & Money Market assets are up $6,200 over last year (to-date)
• $1,900 in House & Garden Tour sponsorships received
• $200 in ArtsFest sponsorships received.

Membership: prior error – true total is 101: 32 seniors, 51 individuals, 7 organizations; 11 businesses

Plan Committee:

• Continue updating the WC Plan matrix. – Policy & Procedures most current section
• Discussed CHDO property and making sure we have people with expertise in discussions as well as continued full understanding of options and impact to West Central.
• Creation of a new Marketing Committee – ask Board on whether this is a need for 2011

Thieme Drive:

• No update
• Recent newspaper article featuring Charlotte Weybright was on the front page. Good article.

Tour Committee:

• House captains set & volunteer call outs have started
• Next meeting scheduled: July 20

EXISTING BUSINESS

· Section 42

• Continue to discuss options and timelines

· 800 Block of W. Washington

• 825 W. Washington
• John met with Dan from HANDS ; looking for some financials.
• 108K hard cost; 111K total construction costs = = 137K total
• Our initial request was for a ‘stepping off’ place on the cost estimate; which is what they gave us.
• Jack Stark thought costs seemed on track with what he has seen on his own property.
• Currently in discussions regarding City funding or available funds.
• Next Steps:
• West Central to review cost estimate received from City – John & Tom Cain to look through costs and walk through property
• Need document in writing from the city on what funds they are making available – John to reach out to Heather
• Reduce cost estimate to ‘statement of work’ so contractors can bid on work – John & Tom will complete after the walk through..
• Determine what separate funds would be available for managing the CHDO project (ask Heather) – John to reach out to Heather
• Depending on what we get back in writing from Heather; we may want to put a Memo of Understanding back out to her to sign (along with our signature). (on hold old till we get figures in writing)

• Other Four Properties
• No updates - - no recent or set discussions with City/County since last Assn. meeting.
• Suggestion – interview people who would like to lead the charge, since there is government money available for the role (of Project Manager); Board could select candidate based on interviews so we can collectively move forward.

· Dumpster Days (2)

o 2^nd Dumpster Day = August 21^th

· Local Historic District (LHD)

o Charlotte has a copy of plan – she will distribute. If we are going to start working on this need to gather signatures during good weather to help with the success of participation.

o Should be a grass roots effort out of West Central vs. being led by the City.

o Continue discussion at next Board meeting.

· Conflict of Interest

o David brought sample copy of material for us to review before next meeting with intent to discuss at the August Board meeting. We will want to determine our own language.

o Once we have our policy created; would look to have all Board members sign.

NEW BUSINESS

· Regional Neighborhood Network Conference – October, Dayton, OH

o Discussed whether we should send delegates – no decision made.

o David will find out more information in attending and how we request special topic speakers

Meeting adjourned

Respectfully submitted:

___________________________________

Susan Smethers, Board Secretary

West Central Neighborhood Association